User Guide for Purchase Invoice Screen in Smart Pro ERP

1 - New Purchase Invoice

From the operations in the Purchases system, click on Purchase Invoice.

When entering the Purchase Invoice screen, click the "New" button.

1 New

• After clicking "New", the input fields on the screen will be initialized. • Enter data in the following fields:

• Select the branch from the dropdown list in the Branch box
• Select the warehouse from the dropdown list in the Warehouse box
• Select the payment method from the Payment Method box
• Select the supplier name from the dropdown list in the Supplier box
• Enter the supplier invoice number in the Supplier Invoice Number box
• Confirm the supplier invoice date in the Date box

The Purchase Invoice Code field is created in several ways:

1 - Manually

• Type the item code in the Item Code box
• Or by typing the item name in the Item Name box
• You can search for items by pressing the F12 button
• Or by searching in the Item Name box

2 - Barcode Reading

• Scan the barcode in the Item Code box
• Confirm the item name in the Item Name box
• Select the item unit from the dropdown list in the Unit box
• Enter the purchased quantity in the Quantity box
• Enter the purchase price in the Purchase Price box
• You can also set the selling price in the Selling Price box (optional)

Saving the Invoice

• By clicking the "Save" box at the top of the screen
• Or by pressing the F1 button

You can view the Invoice

• By clicking the "Print" box at the top of the screen
• Or by pressing the F7 button

Editing a Purchase Invoice

By clicking the "Retrieve Data" box, the last entered invoice will be retrieved.

To edit an invoice, you can search in the Navigation box located in the upper left of the screen.

Search for the invoice number and make edits, then save it.