# User Guide for Loss Calculation Screen This guide provides detailed instructions on how to use the loss calculation screen in SmartPro, helping you efficiently manage and record product losses in your inventory system. ## Overview The loss calculation screen allows you to: - Record inventory losses due to damage, expiration, or other reasons - Calculate loss amounts automatically - Generate loss reports for financial records - Track loss history and patterns ## Accessing the Loss Calculation Screen 1. Navigate to the **Inventory** module 2. Select **Loss Calculation** from the menu 3. The loss calculation screen will open with available options ## Main Screen Components ### Header Section - **Date**: The date when the loss is being recorded - **Loss Reference Number**: Auto-generated unique identifier for the loss transaction - **Department/Store**: Select the location where the loss occurred ### Loss Details Section | Column | Description | |--------|-------------| | **Item Code** | The product code | | **Item Name** | The name of the product | | **Current Stock** | Available quantity in inventory | | **Loss Quantity** | Quantity being written off | | **Unit Cost** | Cost per unit | | **Total Loss** | Calculated loss amount (Quantity × Unit Cost) | | **Loss Reason** | Reason for the loss (damage, expiration, etc.) | | **Notes** | Additional comments about the loss | ## Steps to Record a Loss 1. **Enter Basic Information** - Set the loss date - Select the department or store - Choose the loss reason from the dropdown list 2. **Add Loss Items** - Click "Add Item" button - Search for the product by code or name - Enter the loss quantity - The system will automatically calculate the total loss amount 3. **Review Loss Details** - Verify all entered information - Check the total loss amount displayed at the bottom - Review notes and comments 4. **Save the Loss Record** - Click the "Save" button - The system will validate the data - A confirmation message will appear upon successful saving 5. **Print or Export** - Use the "Print" button to print the loss document - Use the "Export" button to save as Excel file ## Loss Reasons Common loss reasons include: - **تلف**: Damage - **انتهاء الصلاحية**: Expiration - **سرقة**: Theft - **فقدان**: Missing/Lost - **عيب صناعي**: Manufacturing Defect - **أخرى**: Other ## Important Notes - Losses cannot be recorded for items with zero stock - All loss transactions require approval from authorized personnel - Loss records are permanent and cannot be deleted; they can only be noted as cancelled - The system updates inventory automatically upon saving - Loss amounts affect financial reports and cost of goods sold (COGS) ## Troubleshooting | Issue | Solution | |-------|----------| | Cannot add item | Ensure the item exists in inventory | | Quantity exceeds stock | Reduce the loss quantity to match available stock | | Cannot save | Verify all required fields are completed | | System shows error | Check internet connection and try again | ## Additional Features ### Search and Filter - Use the search bar to find previous loss records - Filter by date range, department, or loss reason ### Reports - Generate loss reports by period - Analyze loss patterns by department or item - Export reports for accounting purposes ## Contact Support For technical issues or questions, contact SmartPro Support: - Email: support@smartpro.com - Phone: +966 (customer service number)